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Thursday, 18 August 2011

Low cost mail for flu recalls

Medical practices preparing to remind their vulnerable patients of the importance of receiving the annual flu vaccine can save time and money with an online print and post service.

Docmail, from CFH Total Document Management, provides GPs, practice managers and medical staff with a quick, easy and cost-effective solution to the task of sending out annual flu recall mailings.

Docmail enables users to write, print and post correspondence using an online service. For the busy practice, there’s no printing, no stuffing of envelopes, no franking machines. All that is required is to write the letter, select recipients from an address database, and let Docmail do the rest – printing, enclosing and posting the letter.

Docmail provides significant savings, not only through reduced costs for stationery, printing and postage but also through minimising demands on staff. Practices simply need to set up an account at to enjoy the time and cost benefits that the print and mail service can bring.

Dave Broadway, managing director of CFH Total Document Management, says, “Docmail saves considerable time for the practice management team at what is an exceptionally busy time of year.

“Post remains the preferred method of communication for the majority of patients. The efficiency of the Docmail system means that practice managers can avoid the strain on staff and resources that traditional mailings can often bring. This is particularly relevant with the flu jabs imminent.”

“Together with this additional cost saving which will ease already stretched budgets, this service will enable GPs to target their patients quickly and efficiently by post with news of flu vaccination appointments.”

Prices start at 28 pence plus VAT for a mono A4 document and 38 pence plus VAT for colour. Docmail, which has been operating its print and post service since 2008, also has a postcard application, ideal for marketing mailings, and items such as appointment reminders. There are no minimum volumes, the unit price remains the same if one letter is sent or ten thousand. Furthermore, there is no contract to sign, no software to download and no license fee to pay.

Docmail, which has achieved Connecting for Health approved status, is run by CFH Total Document Management, whose APACS accredited factory has security features designed to protect sensitive data. The CFH production site has the highest levels of both physical and IT security which enables them to process your mailing with complete assurance. CFH are registered under the data protection act and hold relevant British Standards for Information Security Management. Docmail is part of the Buying Solutions framework agreement for hybrid mail.

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