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Thursday 7 July 2011

Sage 50 users benefit from significant print and mail savings with Docmail Connect

Print and mail provider launches new, free app

Users of Sage 50 can benefit from significant cost savings with a new print and mail application from Docmail. Released this week, Docmail Connect is a free plug-in for Sage 50 packages providing a cloud based software tie up with a hybrid mail production system.

The new Docmail Connect app allows a user to create Docmail-ready documents directly from Sage 50. Invoices, statements and letters channelled to Docmail are securely printed and mailed in a dedicated production plant, saving on postage, stationery and production costs, and since the app sits within the Sage 50 workflow, saving time too.

The easy to install plug-in is available from where there is a step by step guide available. Docmail Connect is currently available for both the 2010 and 2011 versions of the Sage 50 series.

Dave Broadway, managing director of CFH Total Document Management, creators of Docmail, says, “This is exciting development which is bringing Docmail directly to the desks of Sage 50 users, allowing them to benefit from all the advantages that Docmail customers know and love.

“Combining the Sage developers program with the Docmail web service, this API has resulted in an exciting mashup of two pieces of software of great importance to small businesses. Sage 50 has been the bulwark of SME accounting since its release – while Docmail offers small businesses the ability to save time and money on sending documents by post. The unique combination of the two means huge savings for all Sage 50 users.

“By launching Docmail Connect we are able to provide a truly integrated package which has been developed specifically to provide a service to all businesses that normally print and mail their Sage 50 output.”

Whether a new or existing Docmail customer, users simply follow the on-line instructions to set up an account and create a Docmail button on the Sage 50 button bar. Thereafter a simple selection process allows documents to be selected for print and mailing directly from the Sage database.

So what is Docmail?

By using a secure internet link to send their documents for printing and mailing at a high tech security print facility, customers can take advantage of significantly lower stationery, production and postal costs, the all-in-one service providing a seamless on-line process from production through to delivery.

With prices starting from just 25 pence plus vat for print, personalisation and postage, Docmail hybrid mail combines on-line technology, with Royal Mail final delivery. Mailings – whether a single letter or a personalised mailing to thousands – are written and created on-line by the originator, sent electronically to Docmail where they are printed and delivered via CFH Total Document Management’s Downstream Access (DSA) facility.

Broadway continues, “Docmail brings lower production and mailing costs than traditional methods. Our user friendly website is quick and easy to navigate, and you have total control over the contents of your mailing.”

Over five thousand companies in the UK now use Docmail. CFH mails over six million documents every month.

To view the step by step start guide, follow:

As postal prices rise, Docmail offers lower prices for budget-conscious businesses

CFH Docmail provides customers with an all in one print, personalisation and Royal Mail delivery service at less than the cost of a second class stamp.

As the effect of the Royal Mail postal price increases begins to hit already hard strapped office budgets, the managing director of one of the UK’s leading hybrid mail providers, CFH Docmail is urging businesses to embrace change and turn to print and post for both cost savings and efficiency gains.

CFH Docmail continues to offer its customers substantial cost savings through the use of hybrid mail. An online print and mail system that generates real letters in the post, CFH Docmail provides customers with an all in one print, personalisation and Royal Mail delivery service at less than the cost of a second class stamp.

Customers simply upload their documents and list of names and addresses that they wish to mail via their secure account, and Docmail does the rest.

While the price of first and second class Royal Mail stamps for standard items has risen to 46 pence and 36 pence respectively, Docmail charges from just 28 pence (plus VAT) for stationery, print, postage and delivery.

Managing director of CFH Docmail, Dave Broadway says, “Hybrid mail is a win-win situation for businesses that are looking to save money on their postage, and free up staff time for core duties. By using Docmail, staff can compile their correspondence via our secure portal, and with the click of a mouse action printing and delivery at less than the cost of a second class stamp.”

Docmail prices start at 28 pence plus VAT for a mono A4 document and 38 pence plus VAT for colour. Docmail, which has been operating its hybrid mail service since 2008, also has a postcard application, ideal for marketing mailings, and items such as appointment reminders. For print and delivery of an A6 colour postcard, the price is just 31 pence plus VAT.

There are no minimum volumes, the unit price remains the same if one letter is sent or ten thousand. Furthermore, there is no contract to sign, no software to download and no license fee to pay.

“For businesses who recognise the advantage of keeping in contact with their customers by mail, but who find that Royal Mail’s prices are creating a real squeeze on their budgets, then Docmail is for them,” says Dave.

Docmail offers all new customers a £1 credit on their account so they can try the print and mail for free.

CFH embraces The Cloud to bring Docmail to GoogleApp users

Access Docmail's low-cost print and post via Google Apps

More than six million Google Apps users worldwide can now use an internet-based print and post service run by a company based in Somerset.

CFH Total Document Management’s Docmail now allows users to have their mail printed, stuffed and delivered for less than the price of a 2nd class postage stamp, directly from within their Google Apps domain.

Through the use of Docmail, users can write and create mailings - whether a single letter or a personalised mailing to hundreds of people – and deliver them by post. Prices start at just 28 pence plus VAT for a single sided letter printed in black and white and inclusive of all stationery and postage.

The Google Apps innovation was enabled by Appogee, a Google-focused systems integrator that specialises in helping businesses make the most of the cloud.

The use of cloud computing is the latest development for the growing Docmail operation, which was launched by CFH just three years ago.

Continuing to innovate to keep pace with online developments, CFH is now integrating its operation with cloud technology.

Dave Broadway, managing director at CFH says: “Continually innovating your business is a huge challenge, especially when you are increasingly competing with a fast moving online world.

“We are leading the way for traditional offline businesses but we just couldn’t ignore the benefits that this project offered. We are always looking to innovate and drive the business forward.”

Docmail Connect for Google Apps is available now on the Google Apps Marketplace under Document Management.

Appogee used Google’s APIs to list Docmail Connect on the Google Apps Marketplace, allowing Google Apps users to quickly add extra applications to their domain. This means that Docmail Connect for Google Apps not only allows Docmail’s existing users to use Google Docs with the service, it has also provided an excellent opportunity to reach a whole new market of customers operating in the cloud.



© 2011 CFH Total Document Management Ltd. All Rights Reserved

CFH Total Document Management Ltd. St Peter's Park, Wells Rd, Radstock BA3 3UP
Telephone: 01761 416311

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*All asterisked prices are EXCLUSIVE of VAT